Page | 51 In addition, the following criteria should also be considered: • The extent to which the official’s position involves duties and obligations beyond the normal work hours and work location; • The importance for the official to be available and mobile throughout the city; • The extent to which the automobile or a back-up must be available for the official; • Whether the allowance is a factor in the compensation for the position; and • Any comparable market factors applicable to the position or like-positions. When a car allowance is approved, the City official or employee shall then not be eligible for the payment of normal, incounty or in-area reimbursement of mileage and other automobile expenses under the financial policies of the City. Employees who do not receive a car allowance may be eligible for reimbursement of mileage or other automobile expenses under the financial policies when they use their automobile for City business purposes. CLOTHING ALLOWANCES AND PURCHASES 511 Any clothing or uniform allowances provided to employees must be pre-authorized and reviewed by Human Resources for IRS compliance. All clothing allowances must be processed through the City’s payroll system and employees and supervisors are prohibited from purchasing clothing items using their city purchasing card or other similar means except in emergency situations. PAY DATES & PAYROLL ADMINISTRATION 512 The Human Resources Department publishes the city’s official schedule of pay periods and pay dates prior to the beginning of each payroll year. The city uses a paperless paycheck system, and all employees are paid either through direct deposit or a payroll debit card issued by the Human Resources Department. Wire transfer of pay into employee accounts occurs no later than the close of business on the published pay dates. Employees can view and print current and historical paycheck information by logging into the Employee Self-Service system (UltiPro). Employees are expected to routinely review their pay statements and immediately contact their supervisor should there be a potential overpayment or underpayment of wages or an error in deductions for benefits. If questions or concerns remain, the employee’s immediate supervisor is expected to promptly contact Human Resources for resolution. If necessary, most payroll corrections/adjustments resulting from errors in timekeeping or payroll processing will be made at the next scheduled pay date. In the event of overpayment of wages, the City will recover the overpaid wages from the employee as allowed under the Kansas Wage Payment statute. Final pay for terminating employees will be made on the next regularly scheduled pay date following the last day worked.
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