Page | 50 OTHER PAY PROGRAMS 509 In addition to the base pay program, the City has established the following supplemental pay programs for regular employees. Some groups of employees may be paid on a basis other than that described above as a result of negotiated language in a memorandum of understanding between the City and an employee bargaining unit. Longevity Pay – Only those employees that met the prior program’s services requirements will continue to receive longevity pay in the amounts in effect at the end of the 2016 payroll year. Holiday Premium Pay – Regular non-exempt employees that work on most or all of a City designated holiday are eligible to receive holiday premium pay. The amount of holiday premium pay is determined by the employee’s normal work schedule (for example, employees who normally work an eight (8) hour day shall be paid eight (8) hours of holiday premium pay). Holiday premium pay is paid out at the employee’s regular rate of pay and is not counted as hours worked for overtime pay purposes. On-Call Pay – A regular non-exempt employee is considered on-call when he/she is off-duty but is required by the City to remain available to be called back to work on short notice should the need arise. An employee in “on-call” status is required to be available by telephone, pager or cell phone. Non-exempt employees will receive additional compensation for being in on-call status as defined in the appropriate Collective Bargaining Agreement. The time in on-call status is not considered hours worked for overtime calculation purposes. Exempt employees are not eligible to receive call-back pay. An employee who is in on-call status and cannot be contacted or who fails to report for work when called will forfeit the on-call pay for that time increment and may be subject to disciplinary action. Employees who are on call must adhere to all City policies, including Drug-Free Workplace and Substance Abuse Testing Policy. Any variance from such policies may result in disciplinary action, up to and including termination. Call-Back Pay – A call-back is defined as an unscheduled request made by an appropriate management official for an employee to return to work to do unforeseen or emergency work after leaving the worksite at the end of his or her regular shift, and before the beginning of the next regularly scheduled shift. Regular non-exempt employees that are called back to work from off-duty will receive a minimum of two (2) hours pay at their regular hourly rate. Should the call-back occur on a City designated holiday, the employees will receive four (4) hours of pay at their regular hourly rate. When an employee is called back, only the actual hours worked will be used for overtime calculation purposes. Time spent driving to and from work is considered time worked, provided the commute does not exceed one half hour each way. CAR ALLOWANCES 510 Car allowances may be provided to City officials or employees based upon a demonstrated business need. The City Manager shall determine whether a demonstrated business need has been established as well as the appropriate level of car allowance to be received. All car allowances will be reviewed annually as part of the budget process with the need for such an allowance to continue to be provided by the respective department heads. Criteria to be considered in evaluating business need and/or purpose includes: • The nature of the position and the duties which require the employee or official to be mobile; • The actual or anticipated frequency of use and mileage for that usage; and • The expense costs and established reimbursement rates.
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