Table of Contents 1 72

COH Employee Handbook

HANDBOOK DISCLAIMER & EMPLOYMENT AT-WILL 6
DEPARTMENTAL POLICIES 6
EQUAL EMPLOYMENT OPPORTUNITY 6
REASONABLE ACCOMODATION 6
EMPLOYMENT CATEGORIES 7
EMPLOYEE ORGANIZATIONS 7
LOYALTY OATH 7
EMPLOYMENT OF RELATIVES/NEPOTISM POLICY 8
POLITICAL ACTIVITY 8
ETHICAL CONDUCT 8
PUBLIC RELATIONS & MEDIA INQUIRIES/COMMUNICATION 9
HIPAA 9
BREASTFEEDING SUPPORT 11
RECRUITMENT AND SELECTION 13
INTERNAL JOB POSTINGS 13
TRANSFERS AND PROMOTIONS 13
BACKGROUND INQUIRIES AND RECORD CHECKS 14
TRIAL PERIOD 16
HOURS OF WORK 16
ATTENDANCE, PUNCTUALITY AND ABSENCE NOTIFICATION 17
LUNCH AND REST PERIODS 17
TIME KEEPING POLICY & PROCEDURES 18
EMERGENCY CLOSINGS 19
PERSONAL APPEARANCE AND DRESS 20
OUTSIDE EMPLOYMENT 20
WORKPLACE SAFETY & ACCIDENT REPORTING 20
LIGHT DUTY PROGRAM 21
FITNESS FOR DUTY EXAMINATIONS 22
DRUG-FREE WORKPLACE & SUBSTANCE ABUSE TESTING 22
USE OF TOBACCO & NICOTINE DELIVERY DEVICES 27
CARE AND USE OF EQUIPMENT & FACILITIES 27
DRIVER SAFETY 27
CITY ISSUED VEHICLES 28
RESPONSIBLE USE OF TECHNOLOGY RESOURCES 28
MOBILE COMMUNICATIONS EQUIPMENT 30
PERSONAL SOCIAL MEDIA ACCOUNTS 31
SEARCHES & INSPECTIONS 32
PERSONNEL RECORDS 32
RELEASE OF EMPLOYEE INFORMATION 33
SEPARATION OF EMPLOYMENT 33
STANDARDS OF CONDUCT 36
ANTI-HARASSMENT 38
CONSENUAL RELATIONSHIPS 39
OPEN DOOR POLICY & PROBLEM-SOLVING PROCEDURE 40
CORRECTIVE ACTION & DISCIPLINE 40
ADMINISTRATIVE / INVESTIGATORY LEAVE 42
APPEAL OF DISCIPLINARY ACTION 42
WORKPLACE VIOLENCE PREVENTION 42
POSSESSION OF WEAPONS IN THE WORKPLACE 43
COMPENSATION PROGRAM 45
BASE PAY ADMINISTRATION 45
JOB DESCRIPTIONS 46
JOB RECLASSIFICATION 46
LENGTH OF SERVICE & ANNIVERSARY DATES 46
EMPLOYEE PERFORMANCE APPRAISAL FORM 47
FAIR LABOR STANDARDS ACT SAFE HARBOR 48
OVERTIME PAY 49
OTHER PAY PROGRAMS 50
CAR ALLOWANCES 50
CLOTHING ALLOWANCES & PURCHASES 51
PAY DATES & PAYROLL ADMINISTRATION 51
CITY RECOGNIZED HOLIDAYS 53
FLOATING HOLIDAY LEAVE 53
VACATION LEAVE BENEFITS 53
SICK LEAVE BENEFITS 55
FAMILY DEATH / BEREAVEMENT LEAVE 57
INJURY LEAVE 57
FAMILY & MEDICAL LEAVE OF ABSENCE 57
SHARED LEAVE POOL DONATION PROGRAM 61
UNPAID LEAVE OF ABSENCE 62
CIVIC LEAVE 63
MILITARY LEAVE 63
DISCLAIMER 67
MEDICAL INSURANCE PLAN 67
DENTAL INSURANCE PLAN 68
FLEXIBLE SPENDING ACCOUNT 68
COBRA CONTINUATION COVERAGE 68
ELIGIBLE RETIREE CONTINUATION COVERAGE 69
KPERS AND KP&F PENSION PROGRAM 69
457 RETIREMENT SAVINGS PLAN 70
GROUP TERM LIFE INSURANCE PROGRAM 70
KPERS DISABILITY INSURANCE 70
VOLUNTARY BENEFIT PROGRAMS 70
EMPLOYEE ASSISTANCE PROGRAM (EAP) 70
SEVERANCE PAY PROGRAMS 70
CREDIT UNION 71
EDUCATIONAL REIMBURSEMENT PROGRAM 71

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